Pay-stub creation on your device - Version 5.7.2

StubSafe Free Pay Stub Generator

Create professional pay stubs and detailed earnings statements entirely on this device. Optional tax and compliance recommendations are advisory and must be confirmed before use.

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Private, offline-ready pay stub creation

Create a professional pay stub in minutes

Enter real employer, worker, earnings, deduction, benefit, leave, and year-to-date details. StubSafe calculates totals and creates a polished PDF locally—without requiring an account or sending payroll records to a payroll server.

Start creating a pay stub Explore features Read the Help Center

Free to use. Optional tips never unlock features or change access.

No account required No advertisements Works offline after installation Payroll PDFs stay on your device

Complete pay stub creation

More than a basic pay stub template

StubSafe combines document creation, repeat payroll workflows, optional recommendations, and local privacy tools in one free pay stub maker.

Professional PDF layouts

Choose six original templates, Letter, A4, or Legal paper, custom accent colors, company logos, watermarks, notes, and detailed or compact layouts.

Earnings, deductions, and YTD

Add hourly pay, overtime, bonuses, commissions, piece rates, reimbursements, taxes, benefits, leave balances, and year-to-date totals with cent-safe calculations.

Optional tax guidance with sources

Review advisory federal, FICA, state, and local information with the source publisher, official research link, effective date, collection date, and known limitations.

Batch and recurring payroll

Reuse profiles and recurring lines, advance pay periods, queue multiple workers, generate separate PDFs in a ZIP, and export a combined payroll CSV.

Encrypted local vaults

Create separate named vaults for encrypted drafts, profiles, history, and batch records—or use a private session that keeps the form only in memory.

English and Spanish

Use the interface, Help Center, validation messages, and generated pay statements in English or Spanish, with offline language switching.

How it works

From payroll records to a finished PDF

  1. Enter the real payroll details.Choose the worker type and pay period, then add employer, employee, earnings, deductions, contributions, leave, and YTD information.
  2. Review calculations and recommendations.Resolve field-level validation, confirm totals, and independently check any optional tax or compliance recommendation before applying it.
  3. Preview, generate, and export locally.Inspect the exact PDF, confirm authorized use, and then open, download, save, share, or add the statement to a batch.

Frequently asked questions

Free pay stub generator questions

Is StubSafe really free?

Yes. Pay stub creation, PDF export, profiles, batch tools, local history, encrypted vaults, and the Help Center are available without a subscription. Optional tips support maintenance and never unlock features.

Does StubSafe upload payroll data?

No payroll records, names, wages, uploaded logos, coordinates, or generated PDFs are sent to StubSafe. When online, the app may request a shared signed recommendation catalog that contains only tax and compliance reference data.

Can StubSafe calculate payroll taxes?

The optional adviser can estimate selected federal, FICA, state, and local amounts from the information you confirm. Results are recommendations, not guaranteed withholding calculations, and always show sources and limitations for independent review.

Can I upload my own company logo?

Yes. PNG, JPG, and WebP logos are resized locally and embedded in the PDF without being uploaded to a logo or payroll server.

Does the pay stub maker work offline?

After the PWA or mobile app has been installed and opened, document generation, encryption, profiles, history, bundled recommendations, and exports continue working without internet access.

Can I create pay stubs for multiple workers?

Yes. Save reusable company and worker profiles, add completed statements to the batch queue, and generate separate PDFs plus a combined CSV summary.

Are generated pay stubs verified proof of income?

No. StubSafe creates self-generated, independently unverified earnings statements. A document ID or hash can help detect later changes, but it does not prove employment, wages, payment, identity, or legal compliance.

Where can I learn every button?

The complete offline StubSafe Help Center includes the full workflow, batch instructions, vault guidance, exports, tax sources, troubleshooting, and a button-by-button reference.

Sourced guidance

Review pay-stub record requirements before issuing a statement

StubSafe’s recommendations are advisory. These English and Spanish guides link directly to official federal and selected state sources so you can confirm the current requirements that apply to each worker.

Read the sourced checklist Leer la guía en español

StubSafe product updates

See what changed and why it matters

Read concise, factual notes about improvements to pay stub creation, privacy, language support, platform testing, and the public website. New posts appear only when the product actually changes.

Free, private, and ad-free

Ready to create a pay stub?

Use a private session for temporary work or unlock an encrypted vault to save reusable records on this device.

Open the pay stub form

Optional central account

Optional AutoSecureLogin account

Sign in is optional and currently invite-only. Pay-stub creation, local vaults, private sessions, and exports work without an account.

Signing in does not unlock, upload, merge, or recover an encrypted local vault. No payroll entries or generated documents are included in account sign-in.

Encrypted vault loadingDrafts, profiles, history, and batch records are encrypted or kept only for this session.
Checking storage...
System status & diagnostics

Reusable setup

Profiles and secure data tools

How profiles and backups work

Encrypted backups require a separate passphrase. SSN digits and authorization are excluded from drafts, profiles, history, and backups.

1

Document setup

Setup helpEncrypted autosave
2

Employer or payer

LOGO

PNG, JPG, or WebP. Resized locally.

3

Worker or payee

4

Pay period and payment

Date-button help
5

Optional 2026 tax and compliance adviser

Tax adviser help
6

Earnings

Earnings help

Add hourly, fixed, overtime, bonus, commission, piece-rate, reimbursement, or custom earnings.

7

Deductions

Deduction help

Tax recommendations are optional. Enter actual payroll deductions when known.

Gross pay$0.00
Total deductions$0.00
Net pay$0.00
8

Employer contributions

Employer-paid benefits increase total compensation but do not reduce employee net pay.

9

Leave balances

10

Year to date

YTD help
Notes, watermark, recurring items, and history
11

Review and authorization

Complete the form to see validation results.

Every PDF identifies itself as self-generated and independently unverified. A document hash can show whether a PDF changed after generation; it cannot verify employment or income.

Button help

Recurring payroll

Batch queue

Read batch walkthrough

Queue multiple workers, generate separate PDFs in one ZIP, and export a combined payroll CSV.

No statements queued.

On-device only

Local payroll analytics

Analytics help

Encrypted device history

Recent statements

History help

No saved history.

Help / Ayuda